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SIA Licence: What Documents Do I Need to Provide?

SIA Licence: What Documents? 

Full Description

You will need to provide documents that prove your identity and you may need to provide documents that prove your address.

 

  • All documents must be originals, not photocopies*.
  • If any of your documents are not in English you must provide us with both the original and an English translation from an approved translator.

*There is one exception to this rule: SIA will accept a notarised copy of a passport from a suitably accredited notary in the country in which you reside. This is because in some cases it is impractical or illegal for passports to be posted outside of their country of issue. The notarised copy must be accompanied by a signed and dated letter from the notary.

If you are sending your documents to SIA then they will be returned to you by courier or post after they have been checked and scanned onto our system. Please do not send documents that you will need in the immediate future. All documents should be removed from holders, wallets, etc before they are sent to SIA.

You must provide:

  • Two identity documents from group A. At least one document must show your current address and at least one document must show your date of birth.
    Or
  • One identity document from group A and two documents from group B. At least one document must show your current address and at least one document must show your date of birth.

What SIA mean by group A and group B

Group A
  • If you are a UK passport holder, your passport number entered on the application form. You do not need to submit the actual passport.
  • Signed valid passport of any other nationality.
  • Signed valid UK photo driving licence (both parts of the full or provisional licence are required)
  • UK original birth certificate issued within 12 months of birth
  • UK biometric residence permit

 

Group B
  • Valid EU photo ID card.
  • Valid UK firearms licence with photo
  • Signed valid UK paper driving licence.
  • Marriage certificate or Civil Partnership certificate, with translation if not in English.
  • UK birth certificate issued more than 12 months after date of birth, but not a photocopy.
  • Non-UK birth certificate, with translation if not in English.
  • UK adoption certificate
  • P45 statement of income for tax purposes on leaving a job issued in the last 12 months.
  • P60 annual statement of income for tax purposes issued in the last 12 months.
  • Bank or building society statement issued to your current address, less than three months old. You can use more than one statement as long as each is issued by a different bank or building society.
  • Mortgage statement issued in the last 12 months.
  • Utility bill (gas, electric, telephone, water, satellite, cable) issued to your current address within the last three months. You can only submit one utility bill in support of your application.
  • Pension, endowment or ISA statement issued in last 12 months.
  • British work permit or visa issued in last 12 months.
  • Letter from H.M. Revenue & Customs, Department of Work and Pensions, employment service, or local authority issued within the last three months. You can submit more than one letter as long as each is issued by a different Government department or a different local authority.
  • A credit card statement sent to your current address within the last three months. You can submit more than one statement as long as each is issued by a different issuer.
  • Council Tax statement issued in the last 12 months.
  • Child benefit book issued in last 12 months.

 

Photograph

You will need to provide us with a good-quality, passport-style colour photograph (45mm x 35mm). If your application is successful SIA will print this onto your SIA licence. If you complete your application at a UK post office, the post office staff will take this photograph for you.

What the photograph needs to look like

You will need to provide us with a good-quality colour photograph. If your application is successful SIA will print this onto your SIA licence. If you complete your application at a UK post office, the post office staff will take this photograph for you.

Your photograph must:

  • Be colour passport style and size (45mm x 35mm).
  • Be in sharp focus and clear.
  • Be a true likeness of you.
  • Show your application unique reference number, or (if you do not have one) your name and date of birth on the back.

SIA cannot accept the following:

  • Black and white photographs
  • Photographs in which you are to close to the camera
  • Photographs in which you are too far away (e.g.: showing the subject from the waist up)
  • Photographs of you wearing headgear, unless you wear a head covering due to your religious beliefs or ethnic background
  • Photographs of you wearing head equipment such as mobile phone 'hands free' or radio earphones
  • Photographs of you wearing sunglasses or darkened lenses (you can wear clear everyday glasses)
  • Over-exposed photographs in which your face is too light
  • Under-exposed photographs in which your face is too dark or your facial features are unclear
  • Photographs with a dark, curtained or coloured background
  • Photographs in which your face is obscured by shadow

Examples of photographs that SIA cannot accept are shown below:

Not suitable example 1

Not suitable example 2

 

Examples of photographs that SIA can accept are:

 

Counter-signatory

If you complete your application at a UK post office SIA do not require a counter-signatory.

If you are submitting a paper application form you must provide a photograph that is counter-signed and dated on the back in blue or black ink by a UK passport holder. Details of the person signing the photograph will need to be provided in section C of the application form. By signing and dating the photograph the counter-signatory is agreeing that the photograph is of you. Please note: your counter-signatory should not be a relative or member of your family.

If the photograph is not signed and dated by the counter-signatory, or their full name and address, UK passport number and telephone number is not given, SIA will need to return your application form.

Please call our contact centre for advice if you are applying from overseas and you are unable to obtain a counter-signature from a UK passport holder.

 

Overseas Criminal Record Checks

If you live overseas or you have spent six continuous months or more outside the UK, you must provide evidence of a criminal record check from the relevant country or countries. The checks need to cover the five years prior to your application.

More about overseas criminal record checks

If you live overseas or you have spent six continuous months or more outside the UK, you must provide evidence of a criminal record check from the relevant country or countries. The checks need to cover the five years prior to your application.

SIA will need the originals of any documentation sent to us. Where these are not in English, they must be translated into English by an accepted translation body.

You may submit your application before you provide us with your overseas criminal record check. This will enable us to begin processing your application sooner.

You will still need to send us evidence of a criminal record check and no decision will be made on your application until SIA have received this and confirmed its authenticity. If you don't provide evidence of a criminal record check SIA will cancel your application and you will lose your application fee.

If you are completing your application at a post office SIA will tell you where to send any documents when you enter your details online.

If you are submitting a paper application form you will need to follow the process below:

  • Attach a note to the front of your application form to let us know that you will be sending us your criminal record check separately.
  • When you have it, send your criminal record check to:

    SIA OCC Processing Centre
    PO Box 1293
    Liverpool
    L69 1AX
    England

  • Include a covering letter with your criminal record check, which should contain your full name, your address and your date of birth.

You must send your overseas criminal record check to us within 21 days of submitting your application. If SIA do not receive your criminal record check within this time SIA will cancel your application and you will lose your application fee. SIA will confirm in writing that your application has been cancelled.

Please note: if you hold a licence to work in the private security industry that was issued overseas and you were required to undergo a criminal record check in order to obtain that, you may not need to repeat the criminal record check. SIA will take it into account as long as the checks that were made meet the SIA's requirements. This means that the checks:

  • must be up-to-date and must cover the last five years, including any periods of six months or more spent outside the country issuing the licence or outside the UK;
  • must cover all relevant offences;
  • must include a certificate issued by the Disclosure and Barring Service (DBS) or the Scottish Criminal Records Office covering any periods spent in the UK
Obtaining a Criminal Records Check

If the country in which you were based is not listed in the following pages, please contact that country's embassy, High Commission or Consulate in the UK for advice. Contact details can be found at www.fco.gov.uk

 

Download SIA Booklet

Fill Application Online

You can fill in your application online and you will be told which identity and other documents to take to a UK post office to complete the application. The post office staff will check and return your documents, take a digital photograph of you, take an electronic version of your signature and take payment of the application fee.

If you are unable to complete your application at a UK post office (for example, if you live overseas) then you can print the application form yourself or request that SIA print it and post it to you. You must then sign and date it and send it to us along with payment and any documents SIA request from you.

 

 

 
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